Policies

Policies are determined by Council and may be amended or waived according to circumstances. This power is conveyed to Council in section 2.7(2)(b) of the Local Government Act 1995. Policies cannot be made in relation to those powers and duties given directly to the CEO by the Act.

The objectives of the Council's Policy Manual are:

  • to provide Council with a formal written record of all policy decisions;
  • to provide the staff with clear direction to enable them to respond to issues and act in accordance with Council’s general direction;
  • to enable Councillors to adequately handle enquiries from electors without undue reference to the staff or the Shire;
  • to enable Council to maintain a continual review of Council policy decisions and to ensure they are in keeping with community expectations, current trends and circumstances;
  • to enable electors to obtain immediate advice on matters of Council Policy.
  • Policies are to relate to issues of an on-going nature; policy decisions on single issues are not to be recorded in the manual.

Policies should not be confused with management practices or operational procedures, which are determined by the CEO, as a mechanism for good management, and implementation of council policies. Council will conduct a complete review of all policies at least every three years.

A copy of the Policy Manual, together with details of variations as they occur, shall be distributed to all Councillors and appropriate staff.  The manuals are to remain the property of the Shire.

Changes to Council Policy shall be made only on

  1. The outcome of the Annual Review or
  2. An agenda item clearly setting out details of the proposed amendment

Users should be mindful of the fact that, in simple terms:

  • Policy provides what can be done;
  • Procedures provide for how to do it;
  • Delegation provides for who can do it.

It is important to note that the Shire’s adopted policies have been made to facilitate:

  • Consistency and equity in decision making;
  • Promptness in responding to customer needs; and
  • Operational efficiency.

Definitions

Policy: A principle or value which represents Council’s view on a matter and determines the way in which a matter is dealt with.

Policies will generally only be developed if they will further the achievement of the Shire’s strategic goals or contribute to the fulfilment of mandatory obligations. They are intended to give guidance to staff on what is permissible when dealing with certain matters. They guide the discretionary part of Council’s decision making and form an essential step in the delegation of the Shire’s powers and duties.

Management Practice: A series of actions conducted in a certain order or manner to perform a task.

Management practices represent the strategies and actions by which a policy is implemented and may detail the steps and processes to be observed by staff.

Management practices are a function of management and are subject to review at any time according to circumstances, to ensure that policies are being implemented in a correct, efficient and effective manner.

Documents for Policies
TitleDocument Date
AP001 - Customer Service CharterJune 25, 2021
AP002 - Facility ClosureJune 25, 2021
AP003 - Records ManagementJune 25, 2021
AP004 - Information Communication TechnologyJune 25, 2021
AP005 - Closed Circuit Television and Security TechnologyJune 25, 2021
AP006 - Letting of Residential Council PropertyJune 25, 2021
AP007 - Asset ManagementJune 25, 2021
AP008 - Council ChambersJune 25, 2021
AP009 - Annual Christmas FunctionJune 25, 2021
AP010 - Notification of Change of AddressJune 25, 2021
AP011 - Asset DisposalJune 25, 2021
CGP001 - Code of ConductJune 25, 2021
CGP002 - Elected Members Fees, Allowances and ReimbursementsJune 25, 2021
CGP003 - Elected Members and CEO Public StatementsJune 25, 2021
CGP004 - Elected Member Continuing Professional DevelopmentJune 25, 2021
CGP005 - Elected Member and Employee RecognitionJune 25, 2021
CGP006 - Attendance at Events and FunctionsJune 25, 2021
CGP007 - Honorary Freeman of the ShireJune 25, 2021
CGP008 - ComplaintsJune 25, 2021
CGP009 - Related Party DisclosureJune 25, 2021
CGP010 - Public Interest DisclosureJune 25, 2021
CGP011 - Freedom of InformationJune 25, 2021
CGP012 - Fraud, Corruption and Misconduct PreventionJune 25, 2021
CGP013 - Risk ManagementJune 25, 2021
CGP014 - Occupational Safety and HealthJune 25, 2021
CGP015 - Contractor Risk and InsuranceJune 25, 2021
CGP016 - Legislative ComplianceJune 25, 2021
CGP017 - Legal Advice and RepresentationJune 25, 2021
CGP018 - Temporary Employment or Appointment of a Chief Executive OfficerJune 25, 2021
CGP019 - Application of the Shire of Waroona Common SealJune 25, 2021
CGP020 - Use of Council VehiclesJune 25, 2021
CGP021 - BereavementJune 25, 2021
CGP022 - Social MediaJune 25, 2021
CGP023 - Code of Conduct Behaviour Complaints ManagementJune 25, 2021
CP001 - Community EngagementJune 25, 2021
CP002 - Civic ReceptionsJune 25, 2021
CP003 - Citizenship CeremoniesJune 25, 2021
CP004 - Australia Day AwardsJune 25, 2021
CP005 - DonationsJune 25, 2021
CP006 - Alcoa Waroona Micro GrantsJune 25, 2021
CP007 - Low Interest Capital LoansJune 25, 2021
CP008 - Leasing Council Property and LandJune 25, 2021
CP009 - Hiring Council Facilities, Reserves and EquipmentJune 25, 2021
CP010 - Waiver of Fees and ChargesJune 25, 2021
CP011 - Waroona Public LibraryJune 25, 2021
CP013 - Waroona Visitor CentreJune 25, 2021
CP014 - Council Facility Opening HoursJune 25, 2021
CP015 - Smoking in Council Buildings and VehiclesJune 25, 2021
CP016 - Skydiving Displays and Helicopter LandingsJune 25, 2021
CP017 - Special Local Authority Vehicle Number PlatesJune 25, 2021
CP018 - Emergency ManagementJune 25, 2021
CP019 - Volunteer Bush Fire BrigadesJune 25, 2021
CP020 - Volunteer Ranger Liaison OfficersJune 25, 2021
FP001 - Purchasing and ProcurementJune 25, 2021
FP002 - Regional Price PreferenceJune 25, 2021
FP003 - Purchase Orders AuthorityJune 25, 2021
FP004 - Corporate Credit CardsJune 25, 2021
FP005 - Electronic Fund Transfers and ChequesJune 25, 2021
FP006 - Timely Payment of Creditor AccountsJune 25, 2021
FP007 - Direct Debit ArrangementsJune 25, 2021
FP008 - Low Interest Capital LoansJune 25, 2021
FP009 - Cash FloatsJune 25, 2021
FP010 - Cash ReservesJune 25, 2021
FP011 - Investment of FundsJune 25, 2021
FP012 - Borrowing - Debt ManagementJune 25, 2021
FP013 - Overdraft FacilityJune 25, 2021
FP014 - Financial HardshipJune 25, 2021
FP015 - Recovery of RatesJune 25, 2021
FP016 - Rates - Concessions on Commercial Farming Properties Occupied by Pensioners and SeniorsJune 25, 2021
FP017 - Interim RatingJune 25, 2021
FP018 - Rates Instalment PlanJune 25, 2021
FP019 - Rates Recovery Incentive PrizeJune 25, 2021
FP020 - Rating ProvisionsJune 25, 2021
FP021 - Dividing Fences - Financial ContributionJune 25, 2021
FP022 - Budget PreparationJune 25, 2021
FP023 - Revenue and Expenses Disclosure by Nature and TypeJune 25, 2021
FP024 - Valuation of Non-Current AssetsJune 25, 2021
FP025 - Depreciation of Non-Current AssetsJune 25, 2021
FP026 - Review of Fees and ChargesJune 25, 2021
FP027 - Taxation DocumentsJune 25, 2021
FP028 - Materiality VariancesJune 25, 2021
FP029 - Asset Capitalisation ThresholdJune 25, 2021
FP030 - Operating Surplus RatioJune 25, 2021
FP031 - Current RatioJune 25, 2021
FP032 - Debt Service Coverage RatioJune 25, 2021
FP033 - Own Source Coverage RatioJune 25, 2021
FP034 - Asset Sustainability RatioJune 25, 2021
FP035 - Asset Consumption RatioJune 25, 2021
FP036 - Asset Renewal Funding RatioJune 25, 2021
FP037 - Employee EntitlementsJune 25, 2021
HRP001 - Employment AppointmentJune 25, 2021
HRP002 - Appointment of Temporary EmployeesJune 25, 2021
HRP003 - Employee UniformJune 25, 2021
HRP004 - Superannuation (Non-compulsory)June 25, 2021
HRP005 - Motor Vehicle LicenceJune 25, 2021
HRP006 - Professional Membership SubscriptionsJune 25, 2021
HRP007 - Employee Use of Recreation and Aquatic CentreJune 25, 2021
HRP008 - Salary SacrificeJune 25, 2021
HRP009 - Deductions from Employee Salaries and WagesJune 25, 2021
HRP010 - Municipal Workcare Injury Management - Team ApproachJune 25, 2021
HRP011 - Employee Involvement in Community GroupsJune 25, 2021
HRP012 - Emergency Service VolunteersJune 25, 2021
HRP013 - Salaries and Wages DiscrepanciesJune 25, 2021
HRP014 - Volunteer ManagementJune 25, 2021
HRP015 - Alcohol and Drugs in the WorkplaceJune 25, 2021
HRP016 - Equal Employment OpportunityJune 25, 2021
IP001 - Temporary Road ClosuresJune 25, 2021
IP002 - Road ReservesJune 25, 2021
IP003 - Over Design Freight Use of RoadsJune 25, 2021
IP004 - Preston Beach Public Access WaysJune 25, 2021
IP005 - Road Verge Directional SignsJune 25, 2021
IP006 - Internally Illuminated Directional SignsJune 25, 2021
IP007 - CrossoversJune 25, 2021
IP008 - Stormwater DrainageJune 25, 2021
IP009 - Recreation Ground Water StandpipeJune 25, 2021
IP010 - Street and Reserve TreesJune 25, 2021
IP011 - Private WorksJune 25, 2021
IP012 - Supply of Materials to ResidentsJune 25, 2021
IP013 - Subdivision DevelopmentJune 25, 2021
IP014 - Bulk Rubbish CollectionJune 25, 2021
IP015 - Drakesbrook CemeteryJune 25, 2021
IP016 - Graffiti ManagementJune 25, 2021
IP017 - Light Fleet ReplacementJune 25, 2021
IP018 - School Bus RoutesJune 25, 2021
PP001 - Local Planning Policy 1 - HeritageJune 25, 2021
PP002 - Local Planning Policy 2 - SignageJune 25, 2021
PP003 - Local Planning Policy 3 - Ancillary AccommodationJune 25, 2021
PP004 - Local Planning Policy 4 - Intensive AgricultureJune 25, 2021
PP005 - Local Planning Policy 5 - Sea ContainersJune 25, 2021
PP006 - Local Planning Policy 6 - OutbuildingsJune 25, 2021
PP007 - Local Planning Policy 7 - Holiday HousesJune 25, 2021
PP008 - Local Planning Policy 8 - Waroona East Hills DevelopmentJune 25, 2021
PP009 - Local Planning Policy 9 - Bed and BreakfastJune 25, 2021
PP010 - Temporary AccommodationJune 25, 2021
PP011 - Building PermitsJune 25, 2021
PP012 - Footings DesignJune 25, 2021
PP013 - Retaining WallsJune 25, 2021