Policies

Policies are determined by Council and may be amended or waived according to circumstances. This power is conveyed to Council in section 2.7(2)(b) of the Local Government Act 1995. Policies cannot be made in relation to those powers and duties given directly to the CEO by the Act.

The objectives of the Council's Policy Manual are:

  • to provide Council with a formal written record of all policy decisions;
  • to provide the staff with clear direction to enable them to respond to issues and act in accordance with Council’s general direction;
  • to enable Councillors to adequately handle enquiries from electors without undue reference to the staff or the Shire;
  • to enable Council to maintain a continual review of Council policy decisions and to ensure they are in keeping with community expectations, current trends and circumstances;
  • to enable electors to obtain immediate advice on matters of Council Policy.
  • Policies are to relate to issues of an on-going nature; policy decisions on single issues are not to be recorded in the manual.

Policies should not be confused with management practices or operational procedures, which are determined by the CEO, as a mechanism for good management, and implementation of council policies. Council will conduct a complete review of all policies at least every three years.

A copy of the Policy Manual, together with details of variations as they occur, shall be distributed to all Councillors and appropriate staff.  The manuals are to remain the property of the Shire.

Changes to Council Policy shall be made only on

  1. The outcome of the Annual Review or
  2. An agenda item clearly setting out details of the proposed amendment

Users should be mindful of the fact that, in simple terms:

  • Policy provides what can be done;
  • Procedures provide for how to do it;
  • Delegation provides for who can do it.

It is important to note that the Shire’s adopted policies have been made to facilitate:

  • Consistency and equity in decision making;
  • Promptness in responding to customer needs; and
  • Operational efficiency.

Definitions

Policy: A principle or value which represents Council’s view on a matter and determines the way in which a matter is dealt with.

Policies will generally only be developed if they will further the achievement of the Shire’s strategic goals or contribute to the fulfilment of mandatory obligations. They are intended to give guidance to staff on what is permissible when dealing with certain matters. They guide the discretionary part of Council’s decision making and form an essential step in the delegation of the Shire’s powers and duties.

Management Practice: A series of actions conducted in a certain order or manner to perform a task.

Management practices represent the strategies and actions by which a policy is implemented and may detail the steps and processes to be observed by staff.

Management practices are a function of management and are subject to review at any time according to circumstances, to ensure that policies are being implemented in a correct, efficient and effective manner.

Documents for Policies
TitleDocument Date
Policy COM001 - Councillor Representation at Commemorative ServicesJanuary 22, 2021
Policy COM002 - Community EngagementJanuary 22, 2021
Policy COM003 - Australia Day AwardsJanuary 22, 2021
Policy COM004 - DonationsJanuary 22, 2021
Policy COM005 - Alcoa Waroona Minor Grant FundJanuary 22, 2021
Policy COM006 - Civic ReceptionsJanuary 22, 2021
Policy COM007 - Emergency ManagementJanuary 22, 2021
Policy COM008 - Citizenship CeremoniesJanuary 22, 2021
Policy COM009 - Honorary Freeman of the ShireJanuary 22, 2021
Policy COM010 - Volunteer Ranger Liaison OfficersJanuary 22, 2021
Policy COM011 - Waroona Public LibraryJanuary 22, 2021
Policy COM012 - Customer Service CharterJanuary 22, 2021
Policy COM013 - Development of Recreational FacilitiesJanuary 22, 2021
Policy COM014 - Control and Management of Council PropertyJanuary 22, 2021
Policy COM015 - Control and Management of HallsJanuary 22, 2021
Policy COM016 - Events Bookings - Town OvalJanuary 22, 2021
Policy COM017 - Skydiving Displays - Helicopter LandingJanuary 22, 2021
Policy COM018 - Management of TruancyJanuary 22, 2021
Policy COM019 - Playground ProjectsJanuary 22, 2021
Policy COM020 - Security Cameras & CCTVJanuary 22, 2021
Policy COM021 - Self Supporting LoansJanuary 22, 2021
Policy COM022 - Council Facility Opening HoursJanuary 22, 2021
Policy COM023 - Social MediaJanuary 22, 2021
Policy COM024 - Special Local Authority Vehicle Number PlatesJanuary 22, 2021
Policy CORP001 - Election of President & Deputy President, Swearing In & Election of Members to CommitteesJanuary 22, 2021
Policy CORP002 - Council and Staff PhotographJanuary 22, 2021
Policy CORP004 - Councillor Attendance Fees - ExpensesJanuary 22, 2021
Policy CORP005 - Media ReleasesJanuary 22, 2021
Policy CORP006 - Agenda for Monthly MeetingJanuary 22, 2021
Policy CORP007 - Attendance at Events and FunctionsJanuary 22, 2021
Policy CORP008 - Public Question Time & Receiving Public StatementsJanuary 22, 2021
Policy CORP009 - Freedom of InformationJanuary 22, 2021
Policy CORP010 - Annual Communications & Technology AllowanceJanuary 22, 2021
Policy CORP011 - BereavementJanuary 22, 2021
Policy CORP012 - Council ChambersJanuary 22, 2021
Policy CORP013 - Councillors and Staff Farewells and PresentationsJanuary 22, 2021
Policy CORP014 - Councillor Attendance at Local Government WeekJanuary 22, 2021
Policy CORP015 - Application of Shire of Waroona Common SealJanuary 22, 2021
Policy CORP016 - Legal Action to Defend Councillors & StaffJanuary 22, 2021
Policy CORP017 - Asset ManagementJanuary 22, 2021
Policy CORP018 - Asset Management DisposalJanuary 22, 2021
Policy CORP019 - Exemption of Food Stall Licence FeesJanuary 22, 2021
Policy CORP020 - Shire of Waroona Risk ManagementJanuary 22, 2021
Policy CORP021 - Risk ManagementJanuary 22, 2021
Policy CORP022 - Legislative ComplianceJanuary 22, 2021
Policy CORP023 - Renewal of Council LeasesJanuary 22, 2021
Policy CORP024 - Council Members Continuing Professional DevelopmentJanuary 22, 2021
Policy CORP025 - Council House - 1 Eastcott Street, WaroonaJanuary 22, 2021
Policy CORP026 - Visitor Centre OperationsJanuary 22, 2021
Policy CORP027 - Infringement Notices - Issue ofJanuary 22, 2021
Policy CORP028 - Occupational Safety & Health StatementJanuary 22, 2021
Policy CORP029 - Occupational Safety & Health MeetingsJanuary 22, 2021
Policy CORP030 - Public Interest DisclosureJanuary 22, 2021
Policy CORP031 - Annual Christmas FunctionJanuary 22, 2021
Policy CORP032 - Memorial Hall Hire ExemptionJanuary 22, 2021
Policy CORP033 - Shire of Waroona History Publication Drakesbrook Days & Waroona YearsJanuary 22, 2021
Policy CORP034 - Low Interest Capital LoansJanuary 22, 2021
Policy CORP035 - Rates - Concessions on Commercial Farming Properties Occupied by Pensioners-SeniorsJanuary 22, 2021
Policy CORP036 - Notification of Change of AddressJanuary 22, 2021
Policy CORP037 - Replacement of Light Vehicles (Private Use Exempt)January 22, 2021
Policy CORP038 - Replacement of Light Vehicles (Private Use Included)January 22, 2021
Policy CORP039 - Contractors Risk and InsuranceJanuary 22, 2021
Policy CORP040 - Halls & Buildings Entrepreneurial BookingsJanuary 22, 2021
Policy CORP041 - Acting CEO AppointmentApril 27, 2021
Policy CORP042 - Bush Fire BrigadesJanuary 22, 2021
Policy CORP043 - Commissioning of Legal AdviceJanuary 22, 2021
Policy CORP044 - Dividing Fences - Financial ContributionJanuary 22, 2021
Policy CORP045 - Elected Members Fees and AllowancesJanuary 22, 2021
Policy CORP046 - Smoking in Council Buildings & VehiclesJanuary 22, 2021
Policy CORP047 - Petitions and DeputationsJanuary 22, 2021
Policy CORP048 - Record Keeping PlanJanuary 22, 2021
Policy CORP049 - Improvements to Council Properties by External GroupsJanuary 22, 2021
Policy CORP050 - Code of ConductJanuary 22, 2021
Policy CORP051 - Fraud Corruption & Misconduct PreventionJanuary 22, 2021
Policy CORP052 - Related Party DisclosureJanuary 22, 2021
Policy CORP053 - Information Communication TechnologyJanuary 22, 2021
Policy CORP054 - Corporate StructureJanuary 22, 2021
Policy CORP055 - End of Year ClosureJanuary 22, 2021
Policy FIN001 - Cash FloatsJanuary 22, 2021
Policy FIN002 - Revenue & Expenses Disclosure by Nature and TypeJanuary 22, 2021
Policy FIN003 - Valuation of Non-Current AssetsJanuary 22, 2021
Policy FIN004 - Depreciation of Non-Current AssetsJanuary 22, 2021
Policy FIN005 - Asset Capitalisation ThresholdJanuary 22, 2021
Policy FIN006 - Employee EntitlementsJanuary 22, 2021
Policy FIN007 - Fees & ChargesJanuary 22, 2021
Policy FIN008 - Budget PreparationJanuary 22, 2021
Policy FIN009 - Purchasing and ProcurementJanuary 22, 2021
Policy FIN010 - Regional Price PreferenceFebruary 15, 2021
Policy FIN011 - Purchase Orders - Authority for IssueApril 27, 2021
Policy FIN012 - Interim RatingJanuary 22, 2021
Policy FIN013 - Recovery of RatesJanuary 22, 2021
Policy FIN014 - Rates Instalment PlanJanuary 22, 2021
Policy FIN015 - Rate Recovery Incentive PrizeJanuary 22, 2021
Policy FIN016 - Rating Fees and ChargesJanuary 22, 2021
Policy FIN017 - Rating ProvisionsJanuary 22, 2021
Policy FIN018 - Cheques & Electronic Fund TransfersJanuary 22, 2021
Policy FIN019 - Investment of Surplus FundsJanuary 22, 2021
Policy FIN020 - Taxation DocumentsJanuary 22, 2021
Policy FIN021 - Materiality VariancesJanuary 22, 2021
Policy FIN022 - Direct Debit ArrangementsJanuary 22, 2021
Policy FIN023 - Cash ReservesJanuary 22, 2021
Policy FIN024 - Borrowing - Debt ManagementJanuary 22, 2021
Policy FIN025 - Fuel Cards - Use by Bush Fire BrigadesJanuary 22, 2021
Policy FIN026 - Overdraft FacilityJanuary 22, 2021
Policy FIN027 - Timely Payment of Creditor AccountsJanuary 22, 2021
Policy FIN028 - Corporate Credit CardApril 27, 2021
Policy FIN029 - Operating Surplus RatioJanuary 22, 2021
Policy FIN030 - Current RatioJanuary 22, 2021
Policy FIN031 - Debt Service Coverage RatioJanuary 22, 2021
Policy FIN032 - Own Source Coverage RatioJanuary 22, 2021
Policy FIN033 - Asset Sustainability RatioJanuary 22, 2021
Policy FIN034 - Asset Consumption RatioJanuary 22, 2021
Policy FIN035 - Asset Renewal Funding RatioJanuary 22, 2021
Policy FIN036 - COVID-19 Financial HardshipJanuary 22, 2021
Policy FIN037 - Write-off Minor DebtJanuary 22, 2021
Policy HR001 - Superannuation (Non Compulsory)January 22, 2021
Policy HR002 - Use of Council VehiclesJanuary 22, 2021
Policy HR003 - Volunteer ManagementJanuary 22, 2021
Policy HR004 - Recreation Centre Employee Usage of Waroona Recreation & Aquatic CentreJanuary 22, 2021
Policy HR005 - Appointment of Temporary StaffJanuary 22, 2021
Policy HR006 - Annual Leave - Long Service LeaveJanuary 22, 2021
Policy HR007 - Telephone ChargesJanuary 22, 2021
Policy HR009 - Outside Staff Protective ClothingJanuary 22, 2021
Policy HR010 - Council's EmploymentJanuary 22, 2021
Policy HR011 - Municipal Workcare Injury Management - The Team ApproachJanuary 22, 2021
Policy HR012 - Staff Involvement - Community GroupsJanuary 22, 2021
Policy HR013 - Salary SacrificeJanuary 22, 2021
Policy HR014 - Emergency Service Volunteers (Council Staff)January 22, 2021
Policy HR016 - Motor Drivers LicencesJanuary 22, 2021
Policy HR017 - Senior Staff Performance & Remuneration ReviewJanuary 22, 2021
Policy HR018 - Professional Membership SubscriptionsJanuary 22, 2021
Policy HR019 - Wage Discrepancies and OverpaymentJanuary 22, 2021
Policy HR020 - Deductions from Salaries & WagesJanuary 22, 2021
Policy HR021 - Rostered Days OffJanuary 22, 2021
Policy HR022 - Alcohol and Drug WorkplaceJanuary 22, 2021
Policy HR023 - Employee AppointmentJanuary 22, 2021
Policy PR001 - Building Permit Fees - RefundsJanuary 22, 2021
Policy PR002 - Building Permit - Waiving OfJanuary 22, 2021
Policy PR003 - Temporary AccommodationJanuary 22, 2021
Policy PR004 - Footings Design - Engineers CertificateJanuary 22, 2021
Policy PR005 - Retaining WallsJanuary 22, 2021
Policy WKS001 - Road Reserves as Private Accessways - Maintenance by ShireJanuary 22, 2021
Policy WKS002 - Bulk Rubbish Collection GuidelinesJanuary 22, 2021
Policy WKS004 - Crossovers (s.1.41(1) Delegated Powers)January 22, 2021
Policy WKS005 - Dangerous Trees on Private PropertyJanuary 22, 2021
Policy WKS006 - Engineering & Design Specifications for SubdivisionsJanuary 22, 2021
Policy WKS007 - Graffiti ManagementJanuary 22, 2021
Policy WKS008 - Over Design Freight Usage of Shire of Waroona Road NetworkJanuary 22, 2021
Policy WKS009 - Preston Beach Public AccesswaysJanuary 22, 2021
Policy WKS010 - School Bus RoutesJanuary 22, 2021
Policy WKS011 - Stormwater DrainageJanuary 22, 2021
Policy WKS012 - Street Verge Development GuidelinesJanuary 22, 2021
Policy WKS013 - Supply of Materials to ResidentsJanuary 22, 2021
Policy WKS014 - Use of Rural Road Reserves for Grazing or Vegetable GrowingJanuary 22, 2021
Policy WKS015 - Water Standpipe - Recreation GroundJanuary 22, 2021
Policy WKS016 - Temporary Road ClosuresJanuary 22, 2021
Policy WKS017 - Street & Road Verge, Parks & Road Verge, Parks & Reserves Tree Planting, Replacement, Maintenance & RemovalJanuary 22, 2021
Policy WKS018 - Cemetery Work PracticesJanuary 22, 2021
Policy WKS019 - Private WorksJanuary 22, 2021